Buyer 2024

Accountability

The Buyer acts as the focal point with Vendors on assigned Turnkey Project(s) or Fleet vessel(s).

You are responsible to implement Global Supply Chain sourcing strategy. You are responsible to efficiently and adequately set-up the Request For Quotation for the Purchase under consideration.

In line with project or vessel specific requirements, market conditions, you are responsible to negotiate and purchase equipment/services with the aim to obtain best commercial and contractual conditions to create value and position the Company competitively (cost, schedule, quality and technical requirements).

Once Purchase Order is placed, the Buyer is responsible to provide commercial support until Purchase

Order close-out:

  • Commercial Purchase Order execution including, but not limited to, negotiation of Variation Orders at best commercial and contractual conditions, support for claims, notification to Supplier in line with Purchase Order T&C and after review and approval by PMT, support for Purchase Order commercial close out including Vendor commercial and contractual performance.

Role Contribution

In order to efficiently and adequately set-up the Request For Quotation strategy for the Purchase under consideration, you are to:

  • Familiarize with relevant market trends, key players and activity levels to confirm capability and capacity of invited bidders in line with relevant Vendor List, as set by Category Manager (s) / Global Strategic Sourcing.
  • Familiarized with Vendor Qualification processes and tools to confirm active qualification status or ask for a temporary exemption and/or qualification ahead of RFQ
  • Liaise with relevant Category Manager(s) to ensure she/he utilizes pre-agreed terms with Vendor if any and as appropriate.
  • Escalate issues with strategic Vendors and promote areas of improvement for Global Strategic Sourcing

 
In order to negotiate and purchase equipment/services at best commercial and contractual conditions to create value and position the Company competitively, you are to:

  • Lead the tendering phase in compliance with processes and business ethics principles
  • Manage internal stakeholders to ensure she/he has sufficient means (time, technical resources) to run a satisfactory tendering process including clarifications, normalization of all bidders and negotiations.
  • Ensure that the Business/Project scope to source is well identified and defined.
  • Ensure detailed cost breakdowns and scheduled are obtained and to challenge as necessary to prepare for any future variations
  • Lead commercial and contractual negotiations with the support of the Category Manager as relevant, coordinating all required functions.
  • Identify opportunities for savings (technical & commercial), manage internal approval for identified saving, conduct final commercial negotiations after close-out of all technical, commercial and contractual clarifications.
  • Ensure with the support of the relevant Category Manager that the short listed vendors have the adequate Capacity and Capability to execute the potential awarded scope
  • Develop precise and complete Commercial Bid Evaluation with substantiated Recommendation to Purchase (RTP), including risks and opportunities identified during bid phase.

  
In order to provide commercial support until Purchase Order close-out, you are to:

  • Support the business during Purchase Order execution on any commercial topics related to the Purchase Order such as leading negotiation of Variation Orders or drafting letters in case of deviation to commercial terms (typically Defect, Force Majeure, Identification of Delay with associated exposure to Liquidated Damages …).
  • Lead any claim negotiations with Vendor up to settlement agreement, seek support from Contracts Engineer as appropriate. Deliver commercial close-out POs 3.3. Expedite satisfactory Vendor support and performance during construction / integration, precommissioning and commissioning activities 3.4. Perform Vendor Performance rating with support of relevant project stakeholders if not performed by other team member (Project Procurement Lead or Project Engineer).
  • Organize and lead hand over session(s) with completion team per package if not performed by other team member (Project Procurement Lead or Project Engineer).

Qualifications

The Buyer shall deliver those key objectives in line with:

  • GEMS SAPHYRE processes
  • Sourcing strategy defined by Category Manager
  • Specific Project or Vessel conditions as defined by relevant Purchase Requestor
  • Purchasing strategy agreed at Tender phase or at RFQ start and reflected in the Commercial Bid Evaluation